The form collects:

• Your contact details

• Your first and second choice of room or camping

• Who you’d like to share with (if anyone)

• Any preferences or access needs

• Whether you want to pay in full or use a payment plan

Once that’s submitted, I’ll confirm availability and email you with your payment link. All payments are taken by card through a secure online checkout.

You have two options:

• Pay in full and have it all sorted in one go

• Or secure your space with a deposit and spread the rest from January to July

Per-person deposits and plans:

• Camping (£350): £49 deposit, then 7 × £43 (Jan to July)

• Triple or crew room (£450): £51 deposit, then 7 × £57 (Jan to July)

• Twin or double (£475): £48 deposit, then 7 × £61 (Jan to July)

You choose what feels best for you when you receive your payment link.

If you are booking a whole room as a group for the bundle price, the discount is given on the basis that one person is responsible for all the payments.

That means:

• One person is the lead booker

• The lead booker pays the room deposit and all monthly payments

• You then sort the money between yourselves in whatever way works for you

Bundle deposits and plans:

• Triple Ensuite bundle (£1,250): £151 deposit, then 7 × £157 for the room

• Crew Room bundle (£1,200): £150 deposit, then 7 × £150 for the room

• Double or twin bundle (£900): £102 deposit, then 7 × £114 for the room

If you would rather not be responsible for anyone else’s payments, each person can book their space separately at the standard per person rate.

• Monthly payments run from January to July 2026

• If you book later in the year, we’ll agree a plan that catches you up

• Full payment needs to be completed by 30 July 2026

You’ll see all of this laid out clearly on the booking form and in your confirmation email, including what happens if you need to cancel or transfer your place.

Bookings
Your place is confirmed when you either pay in full or make your first payment / deposit through the secure online checkout.
Places are limited. Most rooms are shared and all bedrooms are ensuite. Camping is also available.
Room bundle prices apply when one lead booker is responsible for all payments for that room.

Deposits and payments
A deposit (or the first instalment of a payment plan) is required to secure your place.
Deposits are non-refundable, except if we cancel the retreat in full.
If you pay in full, the first portion of your payment equal to the deposit is treated as your deposit.
Payment plans are available on all ticket types, with full payment due by 30 July 2026.

Group bookings and shared rooms
If you book a whole room at the bundle price, the cost is for the room as a whole, not per bed.
One person is the lead booker and is responsible for the room payments. How you share the cost between you is up to you.
If you prefer not to be responsible for others’ payments, each person can book separately at the standard per-person rate instead.
You will never be asked to share a bed with someone you don’t know.

Cancellations by you
All cancellations must be made by email. The date we receive your email is the date used for the timelines below.

• More than 16 weeks before the retreat
  You receive a refund of everything you have paid, minus the non-refundable deposit.

• 8–16 weeks before the retreat
  You receive a 50% refund of the total retreat fee.
  The deposit remains non-refundable.
  If you are on a payment plan, you are liable for payments up to 50% of the total fee. Anything above that will be refunded.

• Less than 8 weeks before the retreat
  No refund is guaranteed. At this stage your place has already been budgeted into venue, food and facilitation costs.
  If we can re-sell your place, we may offer a partial credit or refund at our discretion, minus your deposit and any admin or transaction fees.

Transfers
You may transfer your place to another suitable person with our agreement.
They will need to complete the health and contraindication form and be accepted into the retreat.
There may be a small admin fee for processing transfers.
For shared rooms, everyone in the room needs to agree to the change.

Payment plans and missed payments
If you are on a payment plan, instalments are taken automatically on the agreed dates.
If a payment fails, we will contact you and the system will usually retry.
If payments are repeatedly missed and we cannot reach you, we may cancel your booking and offer your place to someone else.
In that situation, any non-refundable portion of what you have paid will be kept in line with the cancellation timelines above.

If we have to change or cancel
If we cancel the retreat in full, you will receive a full refund of retreat fees paid, including deposits.
We cannot refund travel costs, lost earnings or other external expenses, so please bear this in mind when booking transport and time off.
If we need to change venue or facilitators, the retreat will still go ahead as long as the overall quality of the experience is similar or better.

Travel and insurance
Travel to and from the venue is not included.
We strongly recommend taking out travel or holiday insurance that covers retreats, illness and unexpected cancellations.